|
1. Name
The name of the club is Northop Cricket Club, hereafter to be referred to as "the club" and the club will be affiliated to the England and Wales Cricket Board.
2. Aims and Objectives
To foster and promote the sport of cricket at all levels within the community and within the sport, providing opportunities for recreation, coaching and competition.
To manage the playing and social facilities at the Flint Road ground.
To ensure all members, playing and non-playing, abide by the ECB Code of Conduct, incorporating the Spirit of Cricket, and by the Laws of Cricket.
To ensure a duty of care to members by adopting and implementing the ECB ‘Safe Hands – Cricket’s Policy for Safeguarding Children’ and any future versions of the policy.
To ensure a duty of care to all members by adopting and implementing the ECB Club Inclusion & Diversity Policy and any future versions of the policy.
To encourage all members to participate fully in the activities of the club.
3. Membership
(a) Membership of the club shall be open to anyone on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non discriminatory basis.
(b) The club may have different classes of membership and subscription on a non discriminatory and fair basis. The club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
(c) Application for membership of the club shall be by completion of a membership application form and by payment of the relevant subscription/joining fees as determined by the management committee of the club.
(d) No person shall be eligible to take part in the business of the club or eligible for selection for any team unless the appropriate subscription has been paid by the specified date or membership has been agreed by the management committee.
(e) The management committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or cricket into disrepute. Appeal against refusal can be made as detailed in the code of conduct.
(f) All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and any codes of conduct the club as adopted. The constitution shall identify those members eligible to vote at any general meetings.
4. Classes of Membership
There shall be six classes of membership available. These are:
- Senior Player
- Irregular Player
- Junior Player
- Student Player
- Social
- Family
- Honorary/Life
A list of members in each category shall be maintained by the membership secretary.
5. Officers
The Officers of the club shall be as follows:
Executive officers:
- Chair
- Vice Chair
- Secretary
- Treasurer
- Club Welfare Officer
- Membership Secretary
- Clubmark Coordinator
Honorary officers:
6. Election of Officers
All officers shall be elected at the annual general meeting of the club from, and by, the members of the club.
All Officers shall be elected for a period of one year, but shall be eligible for re-election to the same office or to another office the following year.
7. Management Committee
The affairs of the club shall be conducted by a management committee comprising the executive officers of the club and a maximum of eight other members elected from, and by, the full members of the club. Only these members of the management committee shall be entitled to vote at meetings.
The management committee will be convened by the secretary and shall meet at agreed intervals and not less than 10 times per year.
The quorum required for business to be agreed at management committee meetings shall be six.
The duties of the management committee shall be:
a) To control the affairs of the club on behalf of the members.
b) To keep accurate accounts of the finances of the club through the treasurer. These should be available for reasonable inspection by members and should be presented at the annual general meeting. The club shall maintain a bank current account and the following officers shall be authorised to sign club cheques: any two from the chairman, treasurer and secretary.
c) To agree the subscriptions for the following year for all categories of membership at the first meeting of the management committee after the annual meeting
d) To co-opt additional members of the management committee as the necessary. Co-opted members shall not be entitled to a vote on the management committee and shall serve until the end of the next annual general meeting.
e) To make decisions on the basis of a simple majority vote. In the case of equal votes, the chairman shall be entitled to an additional casting vote.
The management committee shall have powers to appoint sub-committees as necessary and to co-opt advisers who may be non club members invited to advise on specialist subjects.
An elected management committee member ceases to be such if he or she ceases to be a member of the club, resigns by written notice, or is removed by the management committee for good cause after the member concerned has been given the chance of putting their case. Appeal against removal may be made to the appeals committee. The management committee shall fairly decide time limits and formalities for these steps.
The management committee has the power to:
(a) Acquire and provide grounds, equipment, coaching, training and playing facilities, clubhouse, transport, medical and related facilities
(b) Provide coaching, training, medical treatment, and related social and other facilities
(c) Take out any insurance for club, employees, contractors, players, guests and third parties
(d) Raise funds by appeals, subscriptions, loans and charges
(e) Borrow money and give security for the same, and open bank accounts
(f) Buy, lease or licence property and sell, let or otherwise dispose of the same
(g) Make grants and loans and give guarantees and provide other benefits
(h) Set aside funds for special purposes or as reserves
(i) Invest funds in any lawful manner
(j) Employ and engage staff and others and provide services
(k) Co-operate with or affiliate firstly to any bodies regulating or organising the sport of cricket and secondly any club or body involved with cricket and thirdly with government and related agencies
(l) Do all other things reasonably necessary to advance the aims and objectives of the club.
NONE of the above powers may be used other than to advance the aims and objectives in a manner consistent with the rules and the general law.
8. General Meetings
The annual general meeting of the club shall be held not later than the end of November each year. Twenty one days notice of the annual general meeting shall be given to members by circulating a copy of the notice to every member either by e-mail, the club website or club notice board. Members must advise the secretary in writing of any other business to be moved at the annual general meeting at least 14 days before a meeting.
The secretary shall circulate or give notice of the agenda for the meeting to members not less than seven days before the meeting.
The business of the annual general meeting shall be to:
a) Confirm the minutes of the previous annual general meeting
b) Receive the accounts for the year from the treasurer
c) Receive the annual report of the chairman and secretary
d) Elect the executive officers of the club and members of the management committee
e) Elect the captains and vice captains for the following season
f) Transact such other business received in writing by the secretary from members 14 days prior to the meeting and included on the agenda.
Nominations of candidates for election of officers/captains/vice captains shall be made in writing to the secretary at least 14 days in advance of the annual general meeting date.
Nominations for non playing roles can be made by all members and must be seconded.
Nominations for 1st XI and 2nd XI vice captains can only be made by playing members and management committee members and must be seconded by the same.
Selection of the 3rd XI captain and vice captain will be carried out by the management committee. This is to ensure suitable leadership of this development team.
Special general meetings may be convened by the management committee or on receipt by the secretary of a request in writing from not less than 10 members of the club. At least 21 days notice of the meeting shall be given.
At all general meetings, the chair will be taken by the chairman or, in their absence, by a deputy appointed by members attending the meeting. Decisions made at a general meeting shall be by a simple majority vote from those members attending the meeting. In the event of equal votes, the chair of the meeting shall be entitled to an additional casting vote.
A quorum for a general meeting shall be 20 members and officers of the club including at least two from the chair, secretary and treasurer.
Each member of the club shall be entitled to one vote at general meetings.
9. Alterations to the Constitution
Any proposed alterations to the constitution may only be considered at an annual or special general meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a member of the club and seconded by another member. Such alterations shall be passed if supported by not less than two-thirds of those members present at the meeting, assuming that a quorum has been achieved.
10. Finance
All club monies shall be banked in an account in the name of the club.
The treasurer shall be responsible for the finances of the club and for providing a report on the financial position as required by the management committee.
The treasurer shall ensure that the club maintains adequate and appropriate insurance to cover the activities of the club.
The financial year will end on August 31.
The treasurer will present statement of annual accounts at the annual general meeting.
Any cheque drawn against club funds should hold the signatures of the treasurer and either the chairman or secretary.
11. Property and Funds
(i) The property and funds of the club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the rules and all surplus income or profits shall be reinvested in the club.
(ii) The club may also in connection with the sports purposes of the club:
(a) Sell and supply food, drink and related sports clothing and equipment. The bar must be managed in accordance with UK law and the regulations of the licensing authority.
(b) Employ members and remunerate them for providing goods and services, on fair terms set by the management committee without the person concerned being present
(c) Pay for reasonable hospitality for visiting teams and guests
(d) Indemnify the management committee and members acting properly in the course of the running of the club against any liability incurred in the proper running of the club (but only to the extent of its assets).
12. Discipline and Appeals
Matters of discipline for all members will be dealt with as detailed in the Northop Cricket Club codes of conduct.
13. Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of the club ceasing to exist, and following the discharge of all debts and liabilities, any assets at the time of dissolution shall become the property of the Welsh Cricket Board. No members shall obtain any asset from the club.
The club may be wound up on a resolution of the members, passed by a two thirds majority at a special meeting convened for that purpose upon the request of 21 members of the club. At least 14 days notice shall have been sent to all members of the club.
14. Declaration
Northop Cricket Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of all members.
Date of Issue: January 2013 / Rev 4
Attachments:
 Constitution - Rev 4.pdf |
[ ] |
38 Kb |
|
